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Office Coordinator



Administration, (Office Management)
Sofia, Bulgaria
Posted on Wednesday, August 10, 2022
<p> <span style="font-weight:400;">Via is using technology to transform transportation around the world. From changing a single person’s daily commute to reducing humanity’s collective environmental footprint — we’ve got huge goals.</span> </p> <p> <span style="font-weight:400;">As the </span> <strong>Office Coordinator </strong> <span style="font-weight:400;">in our Sofia office, you will play an integral role in creating a positive and productive atmosphere in a fast-paced environment. </span> <span style="font-weight:400;">Working alongside a wide range of teams and vendors, you’ll be central to ensuring the day-to-day activities of our office run smoothly: registering and greeting guests, handling inbound/outbound mail, ordering office supplies, directing food orders, and making sure the front office stays neat and tidy. This is a great opportunity for someone who is resourceful, proactive, and interested in gaining exposure to managing the office of a fast-growth technology scale-up.</span> </p> <p> <strong>What You’ll Do:</strong> </p> <ul> <li style="font-weight:400;"><span style="font-weight:400;">Work closely with the local management on administrative tasks</span></li> <li style="font-weight:400;"><span style="font-weight:400;">Greet all guests and communicate with host upon arrival</span></li> <li style="font-weight:400;"><span style="font-weight:400;">Register all guests with security</span></li> <li style="font-weight:400;"><span style="font-weight:400;">Organize and deliver all incoming and outgoing mail and packages</span></li> <li style="font-weight:400;"><span style="font-weight:400;">Manage inventory and ordering of office supplies and catering</span></li> <li style="font-weight:400;"><span style="font-weight:400;">Process invoices on a regular basis, using different software applications</span></li> <li style="font-weight:400;"><span style="font-weight:400;">Take active part in the maintenance of office culture - events, internal promotion of company values, maintenance of a positive office environment</span></li> <li style="font-weight:400;"><span style="font-weight:400;">Manage internal and external office communication</span></li> <li style="font-weight:400;"><span style="font-weight:400;">Represent Via at events and conferences</span></li> </ul> <p> <strong>Who You Are:</strong> </p> <ul> <li style="font-weight:400;"><span style="font-weight:400;">1-2 years of relevant experience</span></li> <li style="font-weight:400;"><span style="font-weight:400;">Tidy and organized</span></li> <li style="font-weight:400;"><span style="font-weight:400;">Solid computer skills, including experience with Microsoft Office, the Google Suite, and expense management software</span></li> <li style="font-weight:400;"><span style="font-weight:400;">You love multitasking in a fast-paced environment</span></li> <li style="font-weight:400;"><span style="font-weight:400;">You’re a people person</span></li> <li style="font-weight:400;"><span style="font-weight:400;">You’re a clear and polished communicator, both in writing and in person</span></li> <li style="font-weight:400;"><span style="font-weight:400;">You have strong communication skills both in English and Bulgarian, written and spoken</span></li> </ul> <div> <table> <tbody> <tr> <td> <p><span style="font-weight:400;">We’re Via, and we build technology that changes the way the world moves. We pioneered the TransitTech category to ensure that the future of transportation is shared, dynamic public mobility — the kind that reduces carbon emissions across congested cities, minimizes reliance on private cars, and provides </span><em><span style="font-weight:400;">everyone</span></em><span style="font-weight:400;"> with accessible, efficient, and affordable ways of getting around.</span></p> <p><span style="font-weight:400;">We created the first end-to-end TransitTech solution for cities and transit agencies, offering world-class software, service design, and operational expertise to fundamentally improve the way the world moves.</span></p> <p><span style="font-weight:400;">Via was founded with the guiding principle that we go further when we go together. We are dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. All backgrounds, identities, and voices are welcomed and celebrated at Via.</span></p> <p><span style="font-weight:400;">Ready to join the ride?</span></p> <p><em><span style="font-weight:400;">Via is an equal opportunity employer.</span></em></p> </td> </tr> </tbody> </table> <p><span style="color:#ffffff;">#LI-RB1</span></p> </div> <div> <span style="color:#ffffff;"> <em>#LI-RB1</em> </span> </div>
Via is an equal opportunity employer.
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