Executive Assistant
Vast
At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. We are building artificial gravity space stations, allowing long-term stays in space without the adverse effects of zero-gravity. Our initial crewed space habitat will be Haven-1, scheduled to be the world’s first commercial space station when it launches into low earth orbit in August 2025. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.
Vast is looking for an Executive Assistant, reporting to the Chief Legal Officer. We are seeking a highly organized and proactive Senior Executive Assistant to support our senior leadership team in managing the day-to-day operations and play a crucial role in providing administrative support, facilitating communication, and contributing to the overall success of our organization and culture.
This will be a full-time, exempt position located in our Long Beach location.
Responsibilities:
- Handle sensitive information and matters with a high level of discretion and maintain confidentiality
- Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements
- Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement
- Draft, review and send communications on behalf of company executives
- Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available
- Act as a central point of contact, facilitating communication between executives, internal teams and external partners
- Track and manage executive expenses and process reimbursements
- Support executives in various projects, research tasks, and initiatives
- Collaborate with other departments on projects as needed
Minimum Qualifications:
- Bachelor’s Degree
- 10+ years of experience as an Executive Assistant to C-Suite executives
- Advanced proficiency in Google Workspace and MS Office Suite
Preferred Skills & Experience:
- Experience supporting executives in a fast space startup environment
- Experience exercising discretion and confidentiality with sensitive company information
- Ability to effectively manage multiple projects and handle competing deadlines
- Network of contacts and vendors within the LA area
- Event and meeting planning
- Ability to think outside of the box with a sense of urgency
- Excellent communication, both written and verbal
- High level of attention to detail and accuracy
- Ability to handle multiple tasks and prioritize effectively
- Strong organizational and time-management skills
- A passion for fostering a positive work culture
Additional Requirements:
- Ability to be on site daily at our HQ in Long Beach
- Willingness to work evenings and/or weekends to support critical mission milestones
Pay Range:
- Executive Assistant: $105,600 - $140,400
- Senior Executive Assistant: $116,200 - $154,400
U.S. EXPORT CONTROL COMPLIANCE STATUS
The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.EQUAL OPPORTUNITY
