Office Coordinator Intern
TomTom
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See open jobs at TomTom.See open jobs similar to "Office Coordinator Intern" SpaceTalent.Łódź, Poland
Posted on Jun 11, 2025
What you'll do
- Operation and management of the ServiceNow system: processing incidents and requests, reporting facility issues, and monitoring repair progress;
- Ensuring efficient document flow – registering and organizing incoming and outgoing correspondence;
- Receiving, distributing, and sending courier and postal shipments;
- Organizing meetings and office events – booking meeting rooms, preparing spaces, and ordering catering;
- Managing office supplies – ordering office and kitchen products;
- Coordinating cooperation with external service providers (e.g., cleaning services, maintenance personnel, suppliers);
- Supporting the facility team in the execution of ongoing tasks and projects;
- Delivering onboarding presentations for new employees;
- Maintaining the aesthetics and functionality of office spaces (meeting rooms, kitchen, open space);
- Managing access to the office and providing day-to-day support to employees;
- Assisting with the implementation of office-related projects and improvements to enhance employee and guest experience.
What you'll need
- Very good command of Polish (C1/C2) and English (minimum B2), both spoken and written;
- High sense of responsibility, conscientiousness, and attention to detail;
- Ability to work independently and proactively solve problems;
- Openness, energy, and a proactive, initiative-driven attitude;
- Excellent communication skills and a collaborative, team-oriented mindset;
- Hands-on and practical approach to daily office operations;
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