Business Ops Associate
Stell
Operations
USD 100k-150k / year + Equity
Posted on Jan 27, 2026
Business Ops Associate
Stell Engineering, Inc
Early stage start-up - $7M+ in VC funding
Must be US citizen or green card holder (due to ITAR restrictions)
Base salary range $100-$150k + equity
Must be located in San Francisco, CA
About Stell
Stell helps engineers at hardware companies in heavily-regulated industries (Space, Aviation, Medical Devices) do documentation and tracking of technical contract compliance.
Stell’s key innovations are (1) a user-interface for building text-rich documentation while enabling the complex linking needed to describe hardware systems, and (2) secure collaboration on technical contracts, replacing email and PDFs for our customers and their customers.
Stell’s simple yet powerful interface makes collaboration across internal teams and external partners (like suppliers) fast - so you can supercharge your engineering projects
About the BizOps Associate:
This role will report to the CEO of Stell and handle operations at a fast-paced, growing seed stage start-up. As the Business Operations Associate at Stell, you will be the versatile backbone of our small team, combining high-level strategic support with hands-on execution across operations, administration, and marketing. This role is perfect for a person who thrives in a fast-paced environment and enjoys wearing multiple hats to drive company success. Working directly with the CEO and CTO day to day, you'll ensure our day-to-day operations run smoothly while also contributing to growth initiatives that will help us scale. This position offers exceptional visibility across all aspects of an early-stage aerospace SaaS startup and the opportunity to develop a diverse skill set alongside industry veterans.
In this role you may work on a number of critical objectives/projects not limited to:
Marketing & GTM Operations
Customer research & segmentation
Sales outreach & strategy
Marketing & content generation
Coordinate event participation, webinars, and industry conferences
Update website content and assist with SEO optimization, marketing metrics, and campaign performance
Support sales efforts by preparing presentations and maintaining CRM data
Business Operations & Admin:
Create and maintain internal documentation, processes, and knowledge bases
Support recruiting efforts by coordinating interviews and candidate communications
Help develop internal processes to support our growing team
Assist with customer onboarding and success initiatives as needed
Serve as the Leadership team’s right hand, managing calendar, coordinating meetings, and ensuring efficient time allocation
Manage office operations, vendor relationships, and procurement processes
Process invoices, track expenses, and assist with financial reporting
Coordinate with external partners, including investors, contractors, and service providers
Organize and document team meetings, including preparation of agendas and follow-up on action items
Strategic Initiatives
Support strategic planning by gathering market intelligence and competitive insights
Manage business processes and compliance for the business - a critical part of our core business offering to our customers is cybersecurity and compliance
Assist in preparing materials for investor updates and board meetings
Assist in setting and tracking financial goals and metrics
Contribute to product roadmap discussions by sharing customer and market perspectives
Help identify opportunities for operational efficiency and process improvement
Must-Have Qualifications
US citizenship or green card holder (required due to ITAR restrictions)
Bachelor's degree
2+ years of professional experience in operations, compliance executive support, project coordination, or similar roles
Exceptional organizational abilities and attention to detail
Outstanding written and verbal communication skills
Proficiency with productivity tools (Google Workspace, Microsoft Office)
Self-starter mentality with ability to prioritize and manage multiple tasks
Adaptability, curiosity, and comfort with changing priorities in a startup environment
This position may be a good fit if you:
Are low ego and care about our mission: we exist to serve hardware engineers developing and building some of the most important tech in our time (rockets, satellites, drones!)
Want to get going at an early stage start-up at the ground level
Are interested in or have a background in aerospace & defense, manufacturing, engineering OR Enterprise/B2B SaaS (example companies: Airtable, Confluence, Quip, Figma, Miro, Notion, Ramp, Rippling, Asana)
Bring prior experience in a Chief of Staff or similar role
Nice to haves:
Experience at an early-stage startup where adaptability and iteration are essential
Familiarity or background in aviation, aerospace, defense, manufacturing, or technically complex workflows for hardware engineers
Experience managing projects autonomously from ideation through implementation, tracking progress, and communicating through different channels
Experience with CRM platforms, project management, or GTM tools
Understanding of SaaS business models
Experience with event planning, coordination, marketing
Prior experience supporting executives or leadership teams
What We Offer
Competitive compensation: $100-150k base salary, plus sizable equity as part of the compensation package- you become an owner of this company with us
Healthcare, Vision, Dental benefits
Flexibility and autonomy at work in a hybrid work environment - we value our in-person culture, meaning we expect the team to be on-site 3 days a week
Opportunity to join an early-stage startup with significant growth potential transforming how engineers in heavily-regulated industries handle documentation and compliance
Chance to make a meaningful impact on a small but growing team
