Administrative Assistant - R3619
Shield AI
Administration
Taipei City, Taiwan
Posted on Jul 18, 2025
Founded in 2015, Shield AI is a venture-backed defense technology company with the mission of protecting service members and civilians with intelligent systems. Its products include the V-BAT aircraft, Hivemind Enterprise, and the Hivemind Vision product lines. With offices in San Diego, Dallas, Washington, D.C., Abu Dhabi (UAE), Kyiv (Ukraine), and Melbourne (Australia), Shield AI’s technology actively supports U.S. and allied operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn,X, YouTubeand Instagram.
The Executive Assistant to the Country Manager is an integral part of our growing business and team in Taiwan, providing high-level administrative and expert language support, managing schedules, coordinating meetings, and handling communications in both Mandarin and English. This role requires excellent organizational, communication, and technical skills, including proficiency in Microsoft Office Suite. The ideal candidate is highly professional, detail-oriented, and capable of maintaining confidentiality while managing multiple tasks in a dynamic, fast-paced environment.
What you'll do
- Administrative Support: Manage the Country Manager's schedule with Taiwan customers and stakeholders, including coordinating meetings, and arranging travel itineraries.
- Communication: Serve as a point of contact between the Country Manager and external Taiwan stakeholders, handling communications in both Mandarin and English.
- Document Management: Prepare, translate, and edit correspondence, reports, presentations, and other documents.
- Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items.
- Project Management: Assist in managing and tracking projects and initiatives, ensuring deadlines are met.
- Confidentiality: Handle sensitive information with utmost discretion and maintain confidentiality.
Required qualifications
- 1-2 years of experience as an Executive Assistant, Program / Project Coordinator or similar role, working in a multilingual, technical environment.
- Language Skills: Fluency in Mandarin and English (both written and spoken), with experience working in technical terminology (Hardware, software).
Preferred qualifications
- Education: Bachelor’s Degree
- Government Knowledge: Knowledge of and/or experience working with Taiwan Government, including Ministry of Defense and/ or Military services.
Skills
- Strong written, verbal and interpersonal communication skills.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Ability to work independently and as part of a team.
- High level of professionalism and discretion.
- Reliable, Proactive with Exceptional attention to detail.
- Additional miscellaneous tasks as required for the success and growth of the business and the team.
Our international team members are employed through our Employer of Record (EOR) and receive a comprehensive international benefits package on top of base salary. For full details on compensation and benefits, please consult your talent acquisition partner.
