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Role Description Summary
SES is looking for a new member to join the Vendor Management & Procurement team (VMP) in the position of Administrator, Procurement Support to be fully dedicated to user support for purchase request/purchase order (PR/PO) creation, service acceptance by interacting with users via SES ticketing system and in close coordination with the VMP team and accounts payable, controlling, tax, warehouse and any other SES teams to ensure proper PR/PO creation, PO dispatching to vendor, goods and services delivery to SES as well as payment to the vendor.

In this role you will have responsibility over transaction-level procurement operations that requires a high level of expertise in support of the different SES senior leadership team (SLT) areas, entities and geographical locations, internally at SES also known as a super user.

Are you in for the challenge?

You will be responsible for (this is not an exhaustive list):

• Entering new or editing PR/PO via SES ERP systems (Ariba, SAP ECC or similar) following the instructions provided by requesters
• Creating service entry sheet via SES ERP systems (Ariba, SAP ECC or similar), following the instructions provided by requesters
• Tracking VMP and delegation of authority (DoA) PO approval and acceptance by the vendor, timely service entry sheet/goods receipt approvals, acting as a control tower of managing efficient procurement flows of assigned area (s)
• Taking up urgent requests and PO approval (VMP release and DoA approval) follow-up in cases which are business critical and when authorized by line manager
• Follow-up with vendors on clarification of PO conditions, payment, delivery, etc. if needed, in collaboration with procurement managers or requesters and budget holders

YOUR PROFILE:

Must Have

• Bachelor’s Degree or Secretary or Management Assistance or Foreign Languages Degree
• Experience in administrative functions
• Proficiency with Microsoft office tools (Excel, Word, PowerPoint, Outlook), IBM Notes
• Background in Procurement, Finance or Project Controlling
• Fluency in English

Nice to Have

• Experienced in the daily usage of an ERP (e.g. SAP)
• Planning and organisational skills

WHAT'S IN IT FOR YOU

• Flexible working policy
• Bonus and equity plans
• Comprehensive and competitive benefits plan
• A range of wellness activities and employee assistance programs
• An employer that values all aspects of Diversity and respects every individual’s story

GOOD TO KNOW
SES is an Equal Opportunity Employer, committed to workplace diversity & inclusion. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, or other characteristics protected by local, state, or federal law.