Your space-enabled career begins here

As we accelerate the development of AI, we’re investing in the growth of our team and looking for an Executive Assistant to support our senior leaders across the CFO, Data, Technology and Systems teams. You will act as a strategic partner who can ensure our leadership stays focused on high-impact goals while you handle the complex logistics, internal communications, and project management that keep the wheels turning. We’re looking for someone who can anticipate and adapt to leaders’ needs, act quickly in the event of any changes, and operate autonomously or with limited direction.

You will:

• Help to support the day to day of 2-3 members of the leadership team
• Manage complex calendars and schedules for the team, including coordinating meetings, managing requests, and prioritizing commitments
• Book travel including flights, accommodations, and transportation
• Handle high-level administrative tasks such as email management, expenses, document preparation, and team administration
• Build strong relationships with other Executive Assistants, Chiefs of Staff, and other internal partners
• Coordinate and plan team initiatives and activities (e.g.Team All Hands, off-sites, team social events, etc.)
• Manage confidential information with utmost discretion and professionalism
  
  

Ideally you’d have:

• BA / BS degree or equivalent work experience
• 7+ years of experience as an executive assistant in a fast-paced environment, preferably in the tech or AI industry
• Exceptional organizational and time management skills
• Strong communication skills, both written and spoken
• Experience in working flexibly and adapting to changing priorities, with multiple stakeholders involved
• Proficiency in office productivity tools and the ability to learn new software quickly
  
  

Compensation packages at Scale for eligible roles include base salary, equity, and benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position, determined by work location and additional factors, including job-related skills, experience, interview performance, and relevant education or training. Scale employees in eligible roles are also granted equity based compensation, subject to Board of Director approval. Your recruiter can share more about the specific salary range for your preferred location during the hiring process, and confirm whether the hired role will be eligible for equity grant. You’ll also receive benefits including, but not limited to: Comprehensive health, dental and vision coverage, retirement benefits, a learning and development stipend, and generous PTO. Additionally, this role may be eligible for additional benefits such as a commuter stipend.

The base salary range for this full-time position in the location of San Francisco is:

$151,200—$189,000 USD

PLEASE NOTE: Our policy requires a 90-day waiting period before reconsidering candidates for the same role. This allows us to ensure a fair and thorough evaluation of all applicants.

About Us:

At Scale, our mission is to develop reliable AI systems for the world's most important decisions. Our products provide the high-quality data and full-stack technologies that power the world's leading models, and help enterprises and governments build, deploy, and oversee AI applications that deliver real impact. We work closely with industry leaders like Meta, Cisco, DLA Piper, Mayo Clinic, Time Inc., the Government of Qatar, and U.S. government agencies including the Army and Air Force. We are expanding our team to accelerate the development of AI applications.

We believe that everyone should be able to bring their whole selves to work, which is why we are proud to be an inclusive and equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability status, gender identity or Veteran status.

We are committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. If you need assistance and/or a reasonable accommodation in the application or recruiting process due to a disability, please contact us at accommodations@scale.com. Please see the United States Department of Labor's Know Your Rights poster for additional information.

We comply with the United States Department of Labor's Pay Transparency provision.

PLEASE NOTE: We collect, retain and use personal data for our professional business purposes, including notifying you of job opportunities that may be of interest and sharing with our affiliates. We limit the personal data we collect to that which we believe is appropriate and necessary to manage applicants’ needs, provide our services, and comply with applicable laws. Any information we collect in connection with your application will be treated in accordance with our internal policies and programs designed to protect personal data. Please see our privacy policy for additional information.