Program Coordinator, Contracts and Proposals
Q-CTRL
Operations
Sydney, NSW, Australia
Posted on Feb 4, 2025
About us
Founded in 2017, Q-CTRL has grown to become the global leader in quantum control infrastructure software. As a product-led company, we bring together diverse teams such as product, design, engineering and research to help achieve our mission of making quantum technology useful. We believe that working in deep tech domains like quantum provides an opportunity to upskill whilst applying existing knowledge and practices to new markets.
As one of the fastest growing companies in the quantum sector, we’ve had a number of key milestones:
- In November 2023, we announced an industry-first partnership with IBM Quantum Services, natively integrating our performance management software with all IBM quantum computers. Building off of this relationship, in September 2024 we started offering two services via IBM’s new Qiskit Functions Catalog as an inaugural partner.
- Designed and moved our Global HQ offices and lab space into the first purpose-built (and award winning) commercial and research facility for a quantum technology company in Australia.
- In October 2024, we announced our record breaking expansion of our Series B funding round to USD $113M, with $59M USD of new capital.
- Grew our global presence in Los Angeles and Berlin, and expansion into the UK, recently opening up a new office in Oxford.
- Continued to deliver real world outcomes across the quantum sectors, with our work with Australian Defence on software-ruggedized quantum sensing for navigation without GPS, as featured in the New York Times.
From educating the workforce on how quantum computing works, and building the next generation of quantum sensors, to delivering massive performance gains for end-users, it all starts with hiring the right talent. If you want to help us build the Quantum future, read on.
About the role
As our company grows, we have an emerging need within our Program Management Office for a highly organized and detail-oriented Program Coordinator. This role will focus on the capture and execution of our external engagements across our global team - from crafting competitive responses, to driving milestone execution and everything in between, this role will help shape the future direction of our cutting-edge quantum technology work.
The Program Coordinator role will be a key, cross-functional role under the Program Management Office within the Operations team. This operationally-driven team transcends administrivia and bureaucracy to “get stuff done.” We lean on automation, data, and innovation to meet our charge to scale ahead of our growth.
What you'll be doing:
Opportunity response
- Working across our global company with teams such as Research, Product, and Sales, serve as proposal coordinator for identified opportunities, responsible for task assignment, submission compliance, collating supporting documentation, and making the final submission.
- Liaising with internal and external stakeholders such as Marketing and Finance, teaming partners, and global funding agencies to gather necessary information.
- Maintain opportunity tracking and metrics for internal reporting.
Opportunity execution
- Identify and schedule milestones, deliverables, and reporting deadlines for our external engagements.
- Work with internal team members, and liaise with funding agencies, partners, and customers to ensure timely delivery of the above.
- Work with Operations and Finance teams to ensure accurate and detailed financial planning of budgets and recording of expenditure.
- Undertake risk management using standard project management precepts throughout the engagement life cycle and prepare and track treatment plans.
- Provide general support to the team, including scheduling meetings, preparing reports, and managing files.
- Identify opportunities to streamline and improve our external engagement processes and approaches.
Ideally you'll have:
- A science-focused degree or equivalent industry experience.
- Two to three years of direct project coordination experience, especially supporting hardware engineering or product development work.
- Direct experience responding to external funding opportunities such as grants, proposals, tenders, or other funding announcements.
- Experience communicating with a range of stakeholders including researchers, operations, finance, and executive staff to coordinate tasking of multiple simultaneous project deliverables.
- Strong organizational skills and attention to detail.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment with evolving priorities.
- Ability to synthesise complex technical jargon into pithy, compelling proposals and post-award presentations.
Why Q-CTRL?
Flexibility: We embrace workplace flexibility so you worry more about your global impact vs a rigid work schedule.
Attractive salary: You’ll get to live the start-up life without start-up wages.
Equity: We want people to have a sense of ownership in what they do and offer the potential for equity share and annual bonuses.
Resources: We are well funded by the world’s best technology investors, letting us chase our ambitions with minimal constraints.
Parental support: We offer paid parental leave to support you and your loved ones!
Diversity: We’re an equal employment opportunity employer. We value diversity, inclusion and providing equal opportunities to all, actively supporting initiatives like the ‘Global Women in Quantum’ program among others.
Unique culture: You’ll be surrounded by some of the world’s leading physicists, engineers, product, marketing and design people (to name a few!) with a strong desire to learn and transfer knowledge.
Meaningful values: You’ll work with an incredibly supportive team who work consistently to deliver our core values to be real, be trusted, be just and to be revered.
Personal development: We provide you with a personal development and wellness budget.
Impactful work: Last but not least! You’ll have the opportunity to work in the world’s leading field of technology and truly make an impact that matters!
Q-CTRL is an Equal Employment Opportunity employer that values the strength diversity brings to the workplace. We are committed to being inclusive in the way we hire. We strongly encourage you to apply even if you do not meet all of the requirements mentioned in the job posting.
Please be advised that our communications will only come from the @q-ctrl.com domain. All our active job postings are available on our company website.
To recruitment agencies, we do not accept unsolicited branded profiles and are not responsible for any fees related to unsolicited resumes.
