Job Description

Are you ready to be part of a team that drives big ideas and even bigger wins? At Safran, we believe in the power of both collaboration and individual contributions. We understand that it takes diverse perspectives, problem-solving skills, dependability, and trust to push each other forward and achieve great success. For us, working here is more than just a job; it's a passion.

There's the unique opportunity to lead the way in aerospace and defense and contribute to creating a safer and more sustainable world.

The Executive Assistant will perform a wide variety of administrative tasks in support of Operations and top executives. They will filter and attend to the day-to-day functions that are part of the Operations and executives role so that the executives can focus on high-level leadership functions.

Join our team and become part of the group that's making amazing things happen on the ground and in the skies. Together, we'll proudly step back and say, “We did that”.

Essential Duties and Responsibilities:
The Executive Assistant will be responsible for the following:
• Maintains the executive's calendar: schedule and confirm appointments, arrange for meeting rooms or facilities, make and confirm travel plans.
• Prepares agendas and presentations.
• Attends meetings with the executive team and takes, transcribes, and distributes notes or minutes.
• Prepares and submits expense reports on behalf of the executive
• Perform various tasks to support the operations team, including;
o Prepare Indirect Purchasing requests.
o Manufacturing Stamp Recording keeping
o Maintaining Facility Basic skills Matrix
o Uniform and Locker key assignment management
o Administrative Management of the Preventative Maintenance system
o Maintain and Update EHS recurring events calendar
o Scheduling and managing Prescription safety glasses appointments
o Document preparation and maintenance, etc
• Preparation of reports, including audit reports, weekly highlights, etc.
• Screens visitors, phone calls, emails, or physical mail.
• Organization and administration of executive and operations events (ie. visitor lunch)
• Maintains confidentiality of sensitive information.
• Functions like a liaison between executive staff (CEO and COO) and Safran management/employees as well as external parties
• Adheres to safe work practices and contributes to the evolution of the health, safety, and environmental program and culture,
• Regular, predictable attendance is required;
• Other duties may be assigned.

Job Requirements

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note for level:
• Basic: Incumbent is able to use their knowledge/skill with support by more experienced individuals.
• Advanced: Incumbent is able to independently use their knowledge/skill.
• Expert: Incumbent is able to train others on their knowledge/skill.

Education and/or Experience:
• Associate's degree required and/or 4-6 years of experience.

Knowledge/Skills:
• Performs work under minimal supervision.
• Handles complex issues and problems. Refers to only the most complex issues to higher-level staff.
• Possesses comprehensive knowledge of subject matter.
• Has the ability to work as a part of a team.
• Oral and written communication skills are required.
• Has the ability to build collaborative relationships.
• Is detailed oriented.
• Can make sound judgements with the ability to prioritize and make decisions.

Certificates, Licenses, Registrations
 N/A
Supervisory Responsibilities
List the supervisory responsibilities this position must perform; include the department or position titles responsible for and the level of authority exercised in performing the responsibilities.
• In the event it is needed, employee may act as a lead or first level supervisor.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Sitting at desk or in meetings: 40%, Standing: 30%, Walking: 30%
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The work environment may be a combination of a front desk/ office setting with moderate noise and/or walking throughout the manufacturing facility with moderate noise.

Company Information

Safran is an international high-technology group, operating in the aviation (propulsion, equipment and interiors), defense and space markets. Its core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible. Safran has a global presence, with 100,000 employees and sales of 27.3 billion euros in 2024, and holds, alone or in partnership, world or regional leadership positions in its core markets.
Safran is in the 2nd place in the aerospace and defense industry in TIME magazine's "World's best companies 2024" ranking.

Safran Aerosystems is one of the world leaders in aviation systems dedicated to aircraft and helicopter safety, as well as fluid and fuel management. The company is a key player in the field of flight safety (oxygen, evacuation, floatation) and participates in the decarbonization of aviation through enabling sustainable alternative fuels and new engine architectures. It has 5,200 employees in 7 countries.