Job Description

A glimpse at the job:

POWERED BY TEAMWORK. Are you ready to be part of a team that drives big ideas and even bigger wins? At Safran, we believe in the power of both collaboration and individual contributions. We understand that it takes diverse perspectives, problem-solving skills, dependability, and trust to push each other forward and achieve great success. For us, working here is more than just a job; it's a passion. There's the unique opportunity to lead the way in aerospace and defense and contribute to creating a safer and more sustainable world.

We trust our employees to bring bold ideas to build the future of aerospace together, contributing to our ranking by TIME as the leading Aerospace & Defense company on the 2023 World's Best Companies list (#59 on the full list). In this role, you'll play a pivotal part in performing duties required for the efficient management of Engineering department. Individuals in this position are expected to perform tasks as under the guidance and general supervision of the department director or their delegated engineers. Join our team and become part of the group that's making amazing things happen on the ground and in the skies. Together, we'll proudly step back and say, “We did that”.

1. Essential Functions (Duties and Responsibilities)

Main Function Responsibilities

A) Responsible for the accurate and timely release of various documents including departmental correspondence and presentations.
B) Responsible for accurately filing reports and generating quarterly reports for regulatory reporting.
C) Perform confidential administrative functions where errors could have an impact on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, and distributing minutes of important meetings.
D) Process departmental incoming/outgoing mail distribution.
E) Prepare purchase requisitions for office supplies and equipment.
F) Prepare purchase requisitions for project related testing (parts and services) and coordinate with Purchasing and accounting departments.
G) Manage databases as required.
H) Maintain departmental records and prepares special and recurring reports, following general directions.
I) Prepare for Customer or internal meetings when required (room reservation, catering, room preparation, clean up leftover food after meeting, etc.).
J) Provide assistance as needed in the following areas: Meetings (internal and external customers), Reporting, Accounting and Customer Communication).
K) Performs other duties as assigned.

This position contributes to our vision by working more effectively, allowing them to focus on innovation and high-quality outputs, while ensuring operational efficiency, compliance, and customer satisfaction.

Complementary Description

"Safran Seats USA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status."

Job Requirements

Qualification Requirements

A. Education & Qualification:
• High school diploma or equivalent is required.
B. Work Experience - Technical knowledge:
• Minimum three (3) years of experience in an administrative assistant role or related position is required.
C. Professional Skills:
• Must be proficient in the operation of office computers.
• Must have working knowledge of Microsoft Office software products (MS Word, Excel, PowerPoint, Project, etc.).
• Must be able to interface with all departments within the company, as well as external customers.
• Must be detailed oriented, with proficiency in grammar and general office etiquette.
D. Behavioral Skills:
• Excellent organizational skills; must have ability to efficiently perform multiple tasks simultaneously and prioritize those tasks as required.
• Must be able to interface with all departments within the company, as well as external customers.
• Must be detailed oriented, with proficiency in grammar and general office etiquette.
E. Desirable Aspects:
• MS Excel proficiency
• MS word Proficiency
• A desirable typing speed of 40-60 words per minute
• Ability to do light physical work. Moving Boxes, organizing supplies..etc
2. General Work Conditions (Physical Demands)
Physical Demands: This position requires extended periods of sitting while working with computers and viewing computer monitors and other office equipment. Finger dexterity needed in using misc. office equipment such as telephone, computer and copy machine, etc. Bending, stooping, reaching, and lifting up to approximately twenty pounds are required during tasks related to the job

Work environment: The work environment includes office setting with moderate office noise

Specificity of the job

none