Key Responsibilities

Calendar and Schedule Management

• Manage and optimize the executive’s complex calendar, ensuring efficient prioritization of meetings and commitments
• Coordinate internal and external meetings, calls, and appointments across multiple time zones
• Act as a gatekeeper for the executive’s time, prioritizing requests and ensuring adequate preparation time for key engagements

Communication Management

• Draft, proofread, and format professional correspondence, reports, and presentations
• Manage incoming communications and ensure timely responses where appropriate
• Serve as a key liaison between the executive and internal teams, partners, investors, and external stakeholders

Travel Planning and Coordination

• Coordinate complex international travel including flights, accommodation, transportation, visas, and itineraries
• Prepare detailed travel schedules and briefing materials for meetings and events
• Manage last-minute changes and travel contingencies efficiently
• Attend conferences, events, or business trips when required to ensure smooth execution of logistics

Meeting Preparation and Follow-Up

• Prepare agendas, presentations, and briefing materials for meetings
• Record key decisions and action items during meetings
• Track deliverables and follow up with relevant stakeholders to ensure progress

Administrative and Operational Support

• Maintain organized digital and physical documentation
• Support preparation and submission of institutional documentation and administrative paperwork
• Assist with selected personal logistics related to the executive’s schedule and travel coordination

Event and Conference Coordination

• Coordinate participation in international conferences, industry events, and speaking engagements
• Ensure presentations, materials, and logistical arrangements are prepared in advance
• Support the executive during events to ensure schedules and engagements run smoothly

Project and Research Support

• Assist with research, reports, and preparation of briefing documents
• Support special projects and initiatives led by the executive
• Format and prepare presentations using PowerPoint and Canva

Relationship Management

• Build and maintain professional relationships with internal teams, partners, and external stakeholders
• Ensure a professional and welcoming experience for visitors, partners, and investors meeting with the executive

Requirements

• Bachelor’s degree or equivalent experience
• 3+ years of experience supporting senior executives in a similar role
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Ability to anticipate needs and act proactively in a fast-paced environment
• High level of discretion and professionalism when handling confidential information
• Strong problem-solving abilities and attention to detail
• Experience managing complex international travel arrangements
• Proficiency with Microsoft Office and/or Google Workspace
• Familiarity with calendar and travel management tools (Outlook, Google Calendar, Concur, etc.)
• Ability to multitask and prioritize under pressure
• Flexibility to occasionally travel and support events outside standard office hours
• Fluency in English and French and/or German and/or Luxembourgish
• European citizenship or valid work authorization for Luxembourg
• Valid driving license (required).

Why Join OQ Technology

• Be part of a pioneering company shaping the future of satellite 5G connectivity
• Work closely with senior leadership in a high-impact role
• Participate in international events and conferences in the rapidly growing space and telecom sector
• Join a dynamic and innovative environment at the forefront of New Space technology