Facilities Specialist (Contract)
Lytx
Why Lytx:
Are you passionate about representing a company culture and values by providing exceptional experience to our teams, clients, and vendors? As the Facililties Specialist, you'll ensure delivery of an outstanding workplace experience. You get to create a lasting, positive impression for everyone who comes to our office. If you have superior customer service skills, strong organizational and communication skills as well as the ability to handle maintenance tasks, then we would love you to apply!
You’ll get to:
Provide Outstanding Customer Service
• Greet visitors, answer inquiries, provide in office directions, create badges, grant access, Daily front desk coverage for 30 minutes and coverage when reception is out of office.
Accurate Data Entry
• Support New Hire and Termination processes for employees, provide timely and accurate expense reports, Assist with security reporting
Enhance Employee Workspace Experience
• Set up workspaces for the new employees, submit work orders to site landlord as needed (i.e. temperature adjustments, leaks, etc.) Assist with ensuring “as-built” drawings and reservation tool are accurate by reporting changes or discrepancies to the Workplace Planner for software updates to Eptura (space and reservation tool) Ensure rooms are maintained, coordinate conference room cleanliness, setup Work on event setups and liaise with vendors as needed
Ensures all amenities and food services are maintained and products are replenished on time. Keep conference room and digital signage technology updated, May assemble furniture as needed
Coordinate Employee Communications
• Work with the Employee Communications team to support site events as needed through close partnership on installation and setup, create welcome slides, coordinate desk setup for new employees. Print and install signage. Coordinate vendor and in-house installation
Provide Operational Excellence
• Conduct periodic building audits, document, update, repair, preventive maintenance, work order repairs, safety planning and provide emergency response
• Provide vendor coordination, purchase order creation and invoice accrual information
• Maintain Security and Safety for both employees and visitors by following company procedures
• Provide solutions to facilities issues based on knowledge and best judgment
• Special projects and other duties may be assigned as needed
What You'll Need:
• Minimum 2 years of proven experience in a Facilities Coordinator or similar position
• Associate degree or equivalent work experience, Bachelor’s degree preferred
• Minimum of 1 year working in an office environment balancing multiple projects and client requests
• Experience in providing a high level of customer service which includes greeting customers and managing guest traffic
• Strong verbal and written communication skills
• Experience and discretion handling confidential information and circumstances
• Strong organization and planning skills
• Proficient in Microsoft Office suite, including Outlook, Word, PowerPoint
• Strong attention to detail, time management
• Flexibility to handle changing priorities and projects
• Ability to work independently with minimal direction
• Use good judgment when resolving issues
Innovation Lives Here
You go all in no matter what you do, and so do we. At Lytx, we’re powered by cutting-edge technology and Happy People. You want your work to make a positive impact in the world, and that’s what we do. Join our diverse team of hungry, humble and capable people united to make a difference.
Together, we help save lives on our roadways.
Find out how good it feels to be a part of an inclusive, collaborative team. We’re committed to delivering an environment where everyone feels valued, included and supported to do their best work and share their voices.
Lytx, Inc. is proud to be an equal opportunity/affirmative action employer and maintains a drug-free workplace. We’re committed to attracting, retaining and maximizing the performance of a diverse and inclusive workforce. EOE/M/F/Disabled/Vet.
