We determine fair compensation for each position by considering market rates, qualifications, experience, and location.

This job posting reflects a salary range based on different levels within the position, which are primarily determined by location. Your interview performance will help us determine your base salary offer within this range.

Keep in mind that salary is just one piece of Hayden's total compensation package. We also offer equity and a company-wide bonus plan. Additional benefits are shared as part of this job posting.

Benefits and Perks

There are endless learning and development opportunities from a highly diverse and talented peer group, including experts in a wide range of fields (AI, Computer Vision, Government Contracting, Systems & Device Engineering, Operations, Communications, and more!)

• Options for medical, dental, and vision coverage for employees and dependents (for US employees)

• Flexible Spending Account (FSA) and Dependent Care Flexible Spending Account (DCFSA)

• 401(k) with 3% company matching

• Unlimited PTO

• Daily catered lunches in our San Francisco office

At Hayden AI, we are committed to creating an inclusive and diverse workplace where everyone is treated with respect and dignity. We believe that our differences make us stronger and drive innovation. As an equal opportunity employer, we do not discriminate against any employee or applicant based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We are dedicated to fostering a work environment that celebrates diversity and ensures that every individual has the opportunity to contribute to our mission and achieve their full potential.

Please do not forward resumes to our jobs alias, Hayden AI employees or any other company location. Hayden AI is not responsible for any fees related to unsolicited resumes.

About Us

At Hayden AI, we are on a mission to harness the power of computer vision to transform the way transit systems and other government agencies address real-world challenges.

From bus lane and bus stop enforcement to transportation optimization technologies and beyond, our innovative mobile perception system empowers our clients to accelerate transit, enhance street safety, and drive toward a sustainable future.

About the Role

We’re seeking a sharp, proactive, and exceptionally organized Executive Assistant to partner with our CEO. You will play a key role in ensuring the CEO is informed, prepared, and operating efficiently in a fast-moving, high-growth environment. If you thrive in dynamic settings, anticipate needs before they arise, and enjoy being the connective force behind a mission-driven leadership team, we’d love to meet you.

Key Responsibilities

• Travel Management: Coordinate all aspects of weekly domestic and international travel — flights, lodging, ground transport, meals — while accounting for preferences, time zone transitions, and contingency planning.

• Calendar Mastery: Own and manage our CEO’s complex calendar. You will thoughtfully prioritize, proactively resolve conflicts and ensure the CEO is always prepared for what’s next.

• Scheduling & Coordination: Schedule internal and external meetings across time zones with precision and efficiency in partnership with the Chief of Staff. Work closely with key stakeholders to ensure alignment and responsiveness.

• Executive Support & Prioritization: Act as a key point of contact for the CEO, helping to triage requests, streamline communication, and ensure time and attention are directed to the highest-priority matters.

• On-Call Responsiveness: Be available for time-sensitive coordination, including outside of traditional business hours (especially for travel changes, as needed).

• Expense Processing: Collect, review, and process the CEO’s business-related expenses in a timely and accurate manner.

• Business Gathering Coordination: Coordinate business lunches and dinners for the CEO with internal stakeholders, clients, or external partners.

What We’re Looking For

• +5 years of experience supporting a CEO or founder; preferably in a high-growth tech environment

• Outstanding organizational and time management skills; able to pivot quickly and prioritize effectively

• Exceptional written and verbal communication skills

• Cool under pressure with high emotional intelligence, discretion and professional judgment

• Proactive mindset: anticipates needs before they arise

• Mastery of calendar tools (Google Calendar, Calendly), communication platforms (Slack, Zoom), and travel management tools (Navan)

• Operates with urgency, attention to detail, and the ability to juggle multiple priorities
  

Nice to Have

• Experience working with venture/PE-backed startups or growth-stage companies

• Experience working with AI companies

Compensation Range: $118K - $154K