Overview
We are seeking a full-time Tradeshows & Events Specialist 1 in our Olathe, KS location. In this role, you will be responsible for coordinating with supervision all aspects of domestic tradeshows: plan, design, manufacture, install, dismantle, ship, storage, logistics, execution, and reporting. In addition, this role supports all of Garmin's segment teams with tradeshow production and execution.
Essential Functions
- Plan and coordinate multiple tradeshow projects assigned and budget responsibility will vary but will be responsible for tradeshow budgets up to and possibly in excess of $25,000
- Attend and participate in multi-disciplinary tradeshow planning meetings
- Complete end-of-show debrief reports
- Assist with the management of warehouse and booth assets as directed
- Serve as show site assistant for assigned Garmin tradeshows/events, communicate key information to leadership, and coordinate with venues to ensure show site orders made during the planning process are fulfilled
- Administer the timely execution of booking, installation, service contracts, dismantle, shipping, and storage needs as required to ensure a successful showing at trade events as well as plan, coordinate, and execute all aspects of tradeshow logistics
- Work at office storage facilities and Garmin's warehouse to prep booth assets with direction
- Provide show site supervision of non-Garmin skilled laborers performing the installation, dismantle, shipping and storage of tradeshow assets and collateral to ensure Garmin's success at trade events
- Negotiate with outside suppliers and entities under supervision to ensure the best price/outcomes for Garmin's presence at trade events
- Gather and organize input from internal clients on tradeshow objectives and needs; apply information to each show
- Create and execute shipping, labor, and packing orders for tradeshows
- Research external resources for tradeshow materials, gather options for purchases
- Capture and enter show cost information for budgeting/forecasting in a timely and accurate manner
- Evaluate the competitive landscape, tradeshow and exposition industry insights, technologies, and trends
- Build strong rapport with suppliers and business partners
- Remain current on and adhere to external tradeshow and exposition policies and procedures
- Serve as an active participant on side projects supporting department and/or company needs which includes serving on multi-disciplinary project teams, researching innovative solutions for potential challenges or issues, and/or providing insight on matters related to tradeshows and exhibits
Basic Qualifications
- Bachelor's Degree AND a minimum of 1 year of relevant experience OR equivalent combination of education and relevant experience
- Must be willing to travel domestically 75% of the time, including being out of town for multiple days at a time, including weekends
- Ability to work with limited supervision on show and project assignments
- Ability to execute projects with direction from management, while fostering relationship development
- Must be willing and able to perform, and supervise, manual labor(ers) as directed, specifically exhibit booth installation and dismantling work, and packing/shipping of show freight
- Must possess the ability to bend, twist and lift up to 55 pounds while using safe lifting techniques
- Demonstrated proficiency in Microsoft Office applications including Word, Excel, Power Point, Jira, SharePoint, and Oracle
- Demonstrated strong and effective verbal, written, and interpersonal communication skills
- Must possess organizational and analytical skills with strong attention to detail and quality assurance
- Must be team-oriented, possess a positive attitude, and work well with others
- Demonstrated success in solving difficult problems
- Ability to prioritize and multi-task workload as directed by leadership while working in a fast-paced, flexible, and challenging environment
- Willing to utilize personal and Garmin-provided transportation to assist with the movement of tradeshow assets between off-site storage and Garmin facilities as required
- Must be willing to respond to critical issues via phone or e-mail which may occur outside of normal working hours, weekends, and/or holidays
- Understanding in the use of power and manual tools
Desired Qualifications
- Previous experience in the tradeshow industry
- Supplier oversight, negotiation, production, and budget experience
- Experience in construction and/or carpentry
- Project management experience
- Certifications relevant to Garmin's product segments
Garmin International is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran's status, age or disability.
This position is eligible for Garmin's benefit program. Details can be found here: Garmin Employment Benefits
