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Executive Assistant

First Mode

First Mode

London, UK
Posted on Saturday, June 29, 2024

First Mode develops and manufactures decarbonization solutions for heavy industry partners dedicated to the clean energy future — for people and planet.

Our team is creative and passionate, with a range of experiences and capabilities. If you want to create a cleaner, more sustainable world, we'd love your help.

First Mode is seeking to expand its Administrative Office by adding an experienced Executive Assistant to partner directly with our Chief People Officer and Chief Financial Officer and their organization, as we continue to scale rapidly. This individual will oversee a wide variety of administrative responsibilities, own special projects, and be a champion of First Mode’s culture and values. The ideal candidate is a true master at managing calendars, balancing high-priority tasks, and anticipating needs. They are a highly organized self-starter for whom no task is too small. They are proactive, embrace change, and thrive in a fast-paced environment. They are an excellent listener, flexible, and a problem-solver.

Position Responsibilities

  • Manage day to day schedules, calendars, communications, events and agendas in such a way the c-suite executive can complete their obligations in an organized and efficient way
  • Ensure the executive & their stakeholders are well-informed of priorities, timelines, and challenges in a timely manner
  • Coordinate meetings and events, including: scheduling, reminders, creating agendas & meeting materials, taking meeting minutes and organizing in-office support (room reservations, catering, etc.)
  • Plan and organize events such as workshops, conferences, training events, business dinners, etc.
  • Act as the information hub for the executive, and serve as a conduit and resource to their organization to drive efficiency and efficacy
  • Assist in or lead the completion of special projects as assigned
  • Arrange global travel, prepare, and submit expense reports
  • Support Senior Executive Assistant

Basic Qualifications

  • 4+ years' of translatable experience providing administrative support to c-suite executives

Preferred Qualifications

  • Determined, self-motivated, and eager to take on new challenges
  • Ability to create structure and order from ambiguity
  • Highly organized and able to solve complex business issues and schedule conflicts
  • Aptitude to meet deadlines and operate with a sense of urgency
  • Professional and poised under pressure with strong interpersonal skills
  • Excellent communicator

Additional Requirements

  • This is a part time positon. Ideal candidate will be onsite in the London office Tuesday-Thursday.


  • This position will be located at First Mode’s London office in SoHo and will be required to work in office >60% of working hours

Total Rewards

Benefits & Perks

  • Annual bonus incentive
  • Equity-based awards
  • 100% employer-paid health insurance (medical and dental)
  • Income protection
  • Pension with a 10% employer contribution from the start of employment
  • Annual leave

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First Mode is an Equal Opportunity Employer; employment with First Mode is governed on the basis of merit, competence, and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.