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First Mode is always looking for rare and unique talent capable of working these problems within a constrained, fast-paced environment. Applicants from all industries or backgrounds are welcome.

First Mode is seeking a talented Project Coordinator (PC) who masterfully organizes large arrays of detailed information, aptly multitasks within complex scenarios, and resiliently drives projects to success. The PC will support a project manager in organizing and tracking the execution of a set of work packages required to deliver First Mode’s products to a customer. This position will work closely with stakeholders at all levels and functions of the company, assimilating information and performing various coordinating tasks such as schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries.

Position Responsibilities

• Apply project management principles, such as scope, schedule, risk, cost, and team management to provide structure within a designated program.
• Assist in developing, updating, and continuously improving the project plans, together with the Project Manager, to comprehensively meet client specifications and actively promote team progress.
• Solicit input from team members, including project leadership and responsible engineers to inform actuals and monitor performance to plan.
• Collect and consolidate project data to create, manage, and report progress to First Mode project leadership, First Mode executive team, and client leadership.
• Recommend and maintain standards for project management throughout the organization, principally procedures and practices which enhance project execution and increase efficiency.
• Reinforce and convey priorities set by project leadership throughout working team to ensure clear and effective cross-functional communication.
• Regularly schedule, prepare presentation items for, and attend meetings between stakeholders, clients, employees, and project leadership. Record minutes, decisions, and action items made during the meeting as well as follow up on them with the responsible parties.
• Occasionally communicate with customers, team members, and vendors via videoconference across the world.
• Apply project management principles, such as scope, schedule, risk, cost, and team management to provide structure within a designated program.
• Assist in developing, updating, and continuously improving the project plans, together with the Project Manager, to comprehensively meet client specifications and actively promote team progress.
• Solicit input from team members, including project leadership and responsible engineers to inform actuals and monitor performance to plan.
• Collect and consolidate project data to create, manage, and report progress to First Mode project leadership, First Mode executive team, and client leadership.
• Recommend and maintain standards for project management throughout the organization, principally procedures and practices which enhance project execution and increase efficiency.
• Reinforce and convey priorities set by project leadership throughout working team to ensure clear and effective cross-functional communication.
• Regularly schedule, prepare presentation items for, and attend meetings between stakeholders, clients, employees, and project leadership. Record minutes, decisions, and action items made during the meeting as well as follow up on them with the responsible parties.
• Occasionally communicate with customers, team members, and vendors via videoconference across the world.

Basic Qualifications

• Experience supporting the delivery of hardware products through execution of a project plan, involving budgets, schedules, risks, and tracking performance metrics.

Preferred Qualifications

• Ability to write and speak clearly about technical and programmatic subject matter to communicate effectively with customers, company executives, and technical subject matter experts.
• Accountability and ownership traits with strong teamwork and interpersonal skills.
• Comfortable managing, organizing, and prioritizing multiple tasks and assignments simultaneously with keen attention to detail.
• Familiarity with contractual language and requirements management methods.
• A knack for thinking about how the parts of a system and project work together, as well as excellent analytical and problem-solving abilities.
• Mastery of Office 365 suite for project and documentation management.
• Strong time management skills with the ability to project and meet deadlines.

Additional Requirements

• Must be willing to travel within the United States and internationally to represent First Mode to its customers, vendors, and partners (COVID-19 permitting)

Location

• This position will be located at First Mode’s headquarters in Seattle, WA and will be required to work in office >60% of working hours

Total Rewards

Base Salary Range: $86,700 - $109,650

Benefits & Perks

• Annual bonus incentive
• Equity-based awards
• 100% employer-paid health insurance (medical, dental, vision)
• 401(k) retirement account with a 3% employer contribution from the start of employment
• Flexible PTO with 12 weeks of supplementary paid parental leave
• Commuter benefits (parking & public transportation)
• A culture that encourages professional growth with learning and development reimbursements
• Open and collaborative workspace with free office snacks and lunches
• Hybrid work model

#LI-Hybrid