Legal Operations Specialist (all genders) in Wroclaw
Dott
Here at Dott, we believe in a future where our cities are free from cars and pollution. With our on-demand e-bikes and e-scooters, we want to help co-create liveable cities where space is given back to people. We dream of cities where it is easy to move from one place to another with less congestion and more socialisation. All work we do is to continue reaching for our mission, to free our cities with clean rides for everyone.
We have recently closed a financial transaction to merge with TIER. Together we create the European champion of shared micro-mobility, with revenues of €250m, supporting over 125M trips a year in more than 20 countries.
We are seeking a detail-oriented and proactive Legal Operations Specialist to join our legal team, with a focus on group company secretarial responsibilities. This role will support the management and compliance of all legal entities within the organization, ensuring filings are up to date, records are meticulously maintained, and business needs are met efficiently. The successful candidate will also oversee contract management using SpotDraft and assist with team spend management, contributing to the overall operational success of the legal department.
Key Responsibilities:
Company Secretarial Duties:
- Maintain statutory records and ensure all filings (e.g., annual returns, board resolutions, and changes in directors/officers) are completed accurately and submitted on time across all group legal entities + accurate records kept internally.
- Prepare and organize documentation for board meetings, shareholder meetings, and other governance requirements including liaising with signatories and law firms around the world
- Monitor compliance with local regulatory requirements for each entity and coordinate with external advisors as needed.
Business Support:
- Provide ad hoc legal and administrative support to the business, including drafting correspondence, reviewing basic agreements, and assisting with internal queries.
- Act as a point of contact for entity-related requests from internal stakeholders.
Record/House Keeping:
- Maintain accurate and up-to-date records of corporate documents, certificates, and licenses in both physical and digital formats.
- Ensure proper version control and accessibility of key legal documents such as templates and policies.
- Keep the Legal & Compliance internal wiki site up to date + the Group Policy Portal
Contract Management:
- Administer the company CLM (SpotDraft), including uploading contracts, managing workflows, and ensuring data integrity.
- Generate reports on contract status, renewals, and key metrics as requested by the legal team or management.
- Support contract lifecycle management, from drafting to execution and archiving including licenses, permits, contracts
Spend Management:
- Assist in tracking and reporting the legal team’s budget and expenditures.
- Coordinate with finance and procurement teams to monitor legal spend, including vendor invoices and external counsel fees.
- Identify opportunities for cost efficiencies and process improvements.
You'll fit great with the following qualifications:
- 3-5 years of experience in a legal operations role supporting a scaling team
- Experience with company secretarial administration in a number of countries + a network of local providers
- Ability to analyse data to report on key insights
- Familiarity with corporate governance and statutory compliance requirements in a multi-national.
- Proficiency in contract management tools (SpotDraft and Docusign experience preferred), G-Suite, Microsoft Office Suite.
- Strong organizational skills with a keen eye for detail and accuracy.
- Ability to prioritize tasks, manage deadlines, and handle confidential information with discretion.
- Excellent communication skills and a collaborative team-player mindset.
- Fluent in Polish and English + one additional European language is a plus
Preferred:
- Experience working at a law firm or in the legal department of a multinational company
- Experience working with multi-jurisdictional legal entities.
- Knowledge of budgeting or financial reporting processes.
- Proactive problem-solver with a process-improvement mindset.
THIS MAY INSPIRE YOU
- 📚 Our annual learning & development budget
- 🛴 Our Multisport subsidy
- 🩺 Private Medical Care
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🏠
Hybryd work - 🛴 Our rides program with availability to opt in and opt out to ride our e-scooters & e-bikes
- ☀️ Our partnership for mental health at work, with free 1on1 video counselling, self-guided development and more
- 🚀 Our company onboarding
- 🌴 Our sabbatical program
- ⏳ Our flexible hours and 1 months remote working option
- 🏳️🌈 Our diversity and inclusivity initiatives and programs such as #allies-of-pride
- 🎉 Our public holiday swap, with which you can switch two public holidays to another day
- 🌍 Our voluntary day off for charity work
We actively encourage a diverse and inclusive environment that fosters each employee’s individuality at Dott. We take affirmative action to ensure equal opportunity for your application, regardless to your nationality, ethnic or national origin, skin color, religion, disability, sex, sexual orientation or gender identity. Come as you are and join our ride!
In case you are living with disabilities, chronic illness or neurodiversity please inform us, so we can ensure a smooth application process.
If we could spark your interest and you want to change mobility for good with us, apply now and let us know why you’re the one for the job! We encourage everyone to apply and grow with us. Even if you may not tick all the boxes of the requirements, we are happy to hear about the value you can add to the team. We are all learners!
We are looking forward to your application!
At Dott, we respect fundamental privacy rights. We process your personal data in accordance with the requirements of the General Data Protection Regulation (“GDPR”). For a clear explanation of how we handle and process your personal data, please read our Candidate Privacy Statement.
