We’re looking for a Recruitment Coordinator to keep our hiring engine running smoothly on a 6-month contract. You’ll own interview logistics end-to-end, create a brilliant experience for candidates and interviewers, and help the team hit ambitious hiring goals without sacrificing quality. Your work will directly improve hiring velocity and candidate satisfaction. Are you ready to make an impact?Location: Tallinn, Estonia

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About the role

As a Recruitment Coordinator, you’ll be the operational heartbeat of our hiring process. You’ll manage scheduling across time zones, keep data crisp in our ATS, and ensure every candidate and interviewer has exactly what they need, when they need it. You’ll collaborate closely with recruiters and hiring managers to forecast demand, balance interviewer load, and close full interview loops efficiently. Success in this role looks like fast, accurate scheduling; smooth communication during changes; and a consistently positive candidate experience measured through surveys and feedback. You’ll also spot process gaps early and help us improve tools, templates, and SLAs as we scale.

Main tasks and responsibilities:

Coordinating end-to-end interview scheduling across all formats and time zones, aligning candidate and interviewer availability, managing reschedules, and keeping all parties informed in real time.

Owning all interview logistics, including calendar invites, video links, room bookings, visitor access, and candidate prep materials; ensure accessibility needs are documented and met.

Maintaining accurate, up-to-date records in the ATS, stage updates, and pipeline hygiene.

Supporting candidate communications throughout the process, including preparation guidance and travel coordination where applicable.

Partnering with recruiters and hiring managers to manage interviewer load, optimise panel composition, and report on operational metrics to drive continuous improvement.

Identifying and surfacing opportunities to enhance candidate experience and drive scheduling efficiency through process improvements.

About you:

You are highly organised, proactive, and motivated to learn, with the ability to manage multiple tasks and priorities simultaneously. Previous experience in scheduling, coordination, administration, customer support, or similar roles is a plus, but not required.

You are comfortable using digital tools such as calendars, video platforms, and collaborative software, and you’re quick to learn new systems. Exposure to ATS or CRM platforms is a bonus, not a requirement.

You communicate clearly and professionally in writing, pay close attention to detail, and care about delivering a great experience to others.

You stay calm and adaptable when priorities change, and you enjoy collaborating with different people and teams across various time zones and backgrounds.

You are comfortable working with structured processes, handling data accurately, and taking responsibility for quality, compliance, and confidentiality.

At Bolt, using AI daily is a baseline expectation for everyone. If there’s a faster, smarter way to do your work, we expect you to find it. You’re still responsible for the output, so the standard stays high when using AI tools. Experience is valuable, but what we really look for is drive, intelligence, and integrity — so if you don’t tick every box, apply anyway.

Apply now and join us to make cities for people, not cars.

Become part of our People & Workplace team

*Some perks may differ depending on your location.

Why you’ll love it here:

The People and Workplace team attract top talent and support our people’s growth. We operate in a high-growth, multi-vertical environment where thinking outside traditional HR practices is essential. Our team develops fit-for-purpose solutions, creating an exceptional employee experience.

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Play a direct role in shaping the future of mobility. Impact millions of customers and partners in 600+ cities across 50+ countries. Work in fast-moving autonomous teams with some of the smartest people in the world. Accelerate your professional growth with unique career opportunities.

Get a rewarding salary and stock option package that lets you focus on doing your best work. Enjoy the flexibility of working in a hybrid mode with a minimum of 3 days in the office each week to foster strong connections and teamwork. Take care of your physical and mental health with our wellness perks. Accelerate your professional growth with unique career opportunities. Enjoy a rewarding salary and stock options, knowing that as Bolt succeeds, so do you. Take care of your physical and mental health with our wellness perks. Celebrate 5 years at Bolt with a 1-month paid sabbatical to recharge. Connect with colleagues at annual company events and smaller team gatherings. Balance flexibility and in-person collaboration with our hybrid model, including at least 12 monthly in-office days.

About us

With over 200 million customers in 50+ countries, Bolt is one of the fastest-growing tech companies in Europe and Africa. And it's all thanks to our people.

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We believe in creating an inclusive environment where everyone is welcome, regardless of race, colour, religion, gender identity, sexual orientation, age, or disability.

Our ultimate goal is to make cities for people, not cars, and we need your help to achieve this mission!