Document Control Specialist
Axiom Space
Axiom Space is building for beyond, guided by the vision of a thriving home in space that benefits every human, everywhere. We foster a diverse environment inclusive of all perspectives. We are the pioneers of commercial space, leading the transformation of low-Earth orbit into a global space marketplace. Our mission-driven team is seeking a bold and dynamic person who is fueled by problem-solving, continuously curious, and driven to understand our world, science/technology, and life itself, for the benefit of all on Earth and beyond.
We are looking for an experienced Document Control Specialist.
DUTIES & RESPONSIBILITIES
Support of multiple programs
Develop, capture, and implement record retention policies and procedures in support of multiple programs
Document/record digitization and storage
Work with teams to ensure records are being converted to digital format and are stored properly enabling ease of access
Maintain quality and timely processing of project documentation
Identify and coordinate the timing and support needed for document retention process development and updates to support constantly changing program needs
Execute quality control on all incoming documentation with the attention to detail to spot irregularities and non-compliance prior to digitization
Collect, clean, transform data for records retention reporting and dashboard metrics to measure the efficiency and effectiveness of the process
Participate in quality assurance and AS9001 audits of records retention processes and procedures
Provide support for all systems pertaining to document control, records, & meeting support
Provide meeting support: prepare, record attendance, take minutes & actions, record, etc.
Perform other duties as assigned
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience
Bachelor’s degree in business or associate degree with 2+ years of related experience or an equivalent combination of education and experience
Working knowledge of aerospace document control preferred
Demonstrated time management and organization skills to meet tight deadlines and quality objectives
Ability to analyze data delivery requirements and ensure the data products are compliant and are delivered on schedule
Highly proficient in MS Office software (Word, Excel, Outlook, etc.)
Experience in the handling and distribution of sensitive data preferred
Prior experience in an office environment where protection of data is required
Ability to be flexible and work collaboratively in a fast-paced environment
Skills
Excellent interpersonal skill
Excellent communication skill, verbal and written
Excellent organizational skills
Result oriented personality with a creative approach to problem solving
Ability to work in a team environment
Self-motivated
WORK ENVIRONMENT:
Generally, an office environment, but can involve inside or outside work depending on the task.
Requirements
Must be able to complete a U.S. government background investigation.
Management has the prerogative to select at any level for which the position is advertised.
Proof of U.S. Citizenship or US Permanent Residency is a requirement for this position.
Physical Requirements
Work may involve sitting or standing for extended periods (90% of the time). May require lifting and carrying up to 25 lbs. (5% of the time).
Equipment and Machines
Standard office equipment (PC, telephone, printer, etc.).
Competencies:
To perform the job successfully, an individual should demonstrate the following competencies:
Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values
Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics
Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity
Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods
Cost Consciousness - Works within approved budget; develops and implements cost saving measures; contributes to profits and revenue; conserves organizational resources
Teamwork - Eager and able to work in a collaborative and cross-disciplinary fashion in a fast-paced, dynamic and deadline-oriented environment
Axiom Space is proud to be an equal opportunity employer. Axiom Space does not discriminate on the basis of race, regional color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with disability, or other applicable legally protected characteristics.
