Office Coordinator
Astrolab
Administration
hawthorne, ca, usa
USD 25-40 / hour
Posted on May 31, 2025
Venturi Astrolab, Inc. (Astrolab) is pioneering new ways to explore and operate on distant planetary bodies. We are singularly focused on designing, building, and operating a fleet of multi-purpose commercial planetary rovers to extend and enhance humanity’s presence in the solar system. We are seeking motivated, creative, and exceptional people to join our world-class team.
Astrolab is seeking an Office Coordinator to provide support to our growing team in Hawthorne, CA. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and attention to detail.
Astrolab is seeking an Office Coordinator to provide support to our growing team in Hawthorne, CA. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and attention to detail.
- Department
- People Operations
- Employment Type
- Full Time
- Location
- Hawthorne, California
- Workplace type
- Onsite
- Compensation
- $25.00 - $40.00 / hour
- Reporting To
- Luisa Torres
What you'll do:
- Welcome and assist visitors, ensuring a professional and friendly first impression
- Maintain cleanliness and organization of the entire office. Including but not limited to the reception and kitchen areas, including managing office snacks and beverages
- Schedule and coordinate meetings, interviews, and conference room bookings
- Arrange domestic and international travel for employees and candidates
- Handle administrative tasks such as preparing reports, scanning documents, and receiving deliveries
- Build and maintain strong relationships with clients, staff, vendors, and office guests
- Organize and manage onsite and offsite activities, events, and meetings
- Coordinate and support community engagement, marketing, and recruiting events
- Oversee special projects and assist with office operations as needed
- Manage vendor relationships and coordinate facility maintenance tasks
What you'll bring:
- Bachelor’s degree and 2+ years of professional experience in an office/hospitality/customer service setting OR 4+ years of experience in an office/hospitality/customer service setting
- Friendly, professional, and approachable demeanor who is highly organized and detail oriented
- Proven ability to multi-task and thrive in a fast-paced start-up environment
- Resourceful and proactive, always seeking innovative solutions to challenges
- Strong verbal, written, and presentation skills
- Proficiency in Spanish a plus
- Proficient in Microsoft applications (Teams, SharePoint, OneDrive, etc.)
- Familiar with accounting software such as Bill.com or Xero
- Capable of handling and safeguarding sensitive information with discretion
Benefits and Perks
- Work with a team of best-in-class engineers building the foundation of planetary surface exploration
- Ownership in the company
- Medical, dental, and vision coverage
- 401(k) with matching
- Flexible time off and parental leave
- On-site snacks, beverages, and 2x weekly lunches
- Flexible work environment
About Astrolab
Having a strong, inclusive, and inspired team is essential to accomplishing our bold mission. Employees are our biggest asset, and we are deeply committed to them and our values. At Astrolab we…
Demonstrate and inspire trust. Interactions are direct, honest, and respectful. We are fair and transparent with what we do and why.
Thrive in balance. Balance gives us perspective and keeps us motivated and inspired. We commit to rewarding work and a fulfilling personal life.
Seek diverse perspectives. We ask questions, engage in productive debate and offer alternatives to ensure our solutions and products are robust and a reflection of our collective best.
Move with purpose. Quality and reliability are accomplished through efficient ideation and iteration. We act with a sense of urgency and deliver what we promise, always with the big picture in mind.
Make an impact. We intentionally move our community and industry into the future through our work, practices, and actions.
Our Hiring Process
Stage 1:
Application Review
Stage 2:
Recruiter Phone Interview
Stage 3:
Video Interviews
Stage 4:
On-site Interview
Astrolab is proud to be an equal opportunity workplace. We are committed to equal opportunity regardless of race, color, ancestry, religion, gender, gender identity, parental or pregnancy status, national origin, sexual orientation, age, marital status, disability, or veteran status. If you need assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please send a request to careers@astrolab.space. We strive to remove unconscious and unnecessary barriers to build the best team. While we’ve outlined what an ideal candidate could look like, we know that you may bring something unanticipated and essential to the team. If you’re reading this and can see yourself contributing, please register below.
