Administrative Executive
AST SpaceMobile
AST SpaceMobile is building the first and only global cellular broadband network in space to operate directly with standard, unmodified mobile devices based on our extensive IP and patent portfolio and designed for both commercial and government applications. Our engineers and space scientists are on a mission to eliminate the connectivity gaps faced by today’s five billion mobile subscribers and finally bring broadband to the billions who remain unconnected.
Position Overview
The Administrative Executive will be responsible for managing a wide range of administrative and operational tasks to ensure smooth functioning of the organization. This role requires strong organizational skills, attention to detail, and the ability to coordinate across multiple stakeholders.
Key Responsibilities:
- Travel & Guest Management: Coordinate travel, accommodation, and logistics for employees, visitors, and expatriates; manage hotel bookings, guest relations, and hospitality.
- Visa & Documentation: Prepare visa interview documents, draft visitor/expat letters, and maintain accurate records and bookkeeping.
- Facilities & Office Management: Oversee office floor operations, facilities management, and ensure smooth day-to-day functioning.
- Events & Vendor Coordination: Support internal/external events, liaise with vendors, and manage service agreements.
- Employee Lifecycle Support: Handle entry/exit formalities and coordinate with cross-functional teams for smooth transitions.
- Procurement & Data Management: Raise purchase orders, maintain daily data, and support project management tasks.
- Logistics & Courier Services: Manage transport, shipping of goods, and courier tracking.
- Ad-hoc Tasks: Perform additional administrative duties as assigned.
Qualifications
- Bachelor’s degree in management or a related field.
Experience:
- A minimum of 3-6 years of experience in business administration or related field.
- Experience working with distributed or global teams.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office and other administrative tools.
- Ability to handle confidential information with discretion.
Soft Skills:
- Proactive and ownership mindset.
- Clear communication (written and verbal).
- Ability to balance hands-on, work with local & leadership teams.
- Structured, detail-oriented, and quality-driven approach
Physical Requirements
- Ability to work in a standard office environment and use a computer for extended periods supporting the teams when required.
This job description may not be inclusive to the duties and responsibilities listed. Additional tasks may be assigned to the employee from time to time or the scope of the job may change as needed by business demands.
AST SpaceMobile is an Equal Opportunity, at will Employer; employment is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
