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We are seeking a proactive and detail-oriented and operational HR Coordinator on a fixed term contract basis (3-5 days a week, expected duration: 6 months) to manage key HR functions within our organisation. This role will involve overseeing talent acquisition, HR administration, payroll, and vendor management to ensure smooth, efficient, and compliant HR operations. The ideal candidate will bring expertise in managing recruitment processes, HR systems, and external partnerships, while contributing to a positive employee experience.

Key Areas of Responsibility:

1. Talent Acquisition:

• Manage end-to-end recruitment processes, including sourcing candidates, scheduling and coordinating interviews, and facilitating smooth onboarding.
• Enhance the employee experience by ensuring a seamless recruitment and onboarding journey.
• Oversee and maintain agreements with recruitment agencies, ensuring compliance, alignment with organizational goals, and cost efficiency.

2. HR Administration and Systems Management:

• Oversee the administration of employee records, contracts, and compliance with legal and organisational standards.
• Manage and optimize HRIS systems (e.g., Workable, BambooHR) to ensure data accuracy, streamline processes, and provide user support.

3. Payroll Administration:

• Ensure accurate and timely payroll processing on a monthly basis, adhering to company policies and legal regulations.
• Collaborate with payroll vendors to troubleshoot issues and identify opportunities for enhancing payroll systems.

4. Vendor and Recruitment Agency Management:

• Build and manage relationships with external vendors and recruitment agencies.
• Develop and maintain a preferred supplier list for recruitment agencies, ensuring alignment with organizational needs and cost efficiency.

A Typical Day May Include:

• Reviewing job requisitions and coordinating with hiring managers to plan recruitment strategies.
• Coordinating interviews and providing feedback to candidates.
• Updating and managing employee records in the HRIS system, ensuring data integrity.
• Preparing payroll information and submitting data to payroll provider
• Engaging with recruitment agencies and vendors to discuss performance, negotiate terms, or address service issues.
• Generating reports on recruitment metrics or HRIS data to inform decision-making.