Welcome to AALTO, where we're soaring the trail to a stratospheric future! We're not just rewriting the rulebook; we're rewriting the skies themselves, propelling High Altitude Platform Station (HAPS) technology to unprecedented heights.

Imagine an aircraft soaring above 60,000 feet, fuelled by sunlight, and flying for months above traditional air traffic. Our world-leading, world-record-breaking, solar-electric Zephyr HAPS aircraft does just that, and much more.

AALTO is on a mission to become the global leader in HAPS Connectivity as a Service (CaaS), connecting the diverse needs of customers across the telecommunications industry with new, game-changing, stratospheric connectivity capabilities. We’re also revolutionising Earth observation; offering persistent, ultra-long-endurance, high-quality Earth observation capabilities, from the stratosphere.

Join us in this exhilarating journey, where you won't just be part of a team; you'll be part of an eclectic, passionate group of visionaries shaping the future of stratospheric flight and the services it enables. Ready to write history with us?

Job Purpose:

Join our team as an Executive Assistant, where you’ll be the backbone of day-to-day operations, supporting our CEO and PMO Lead. Your knack for organization and attention to detail will be crucial in keeping our executive branch running like clockwork, allowing our leaders to concentrate on propelling our business to new heights.

In this role, you’ll need to be quick on your feet, have a talent for solving problems, and stay cool and collected in a fast-paced environment.

Responsibilities:

• Expertly manage the executives' calendars, scheduling and coordinating meetings, appointments, and events to maximise their productivity and efficiency.
• Serve as a liaison between executives and internal/external stakeholders, professionally handling incoming calls, emails, and correspondence with professionalism and utmost discretion.
• Take charge of arranging domestic and international travel accommodations, including flights, hotels, and transportation, meticulously considering preferences and itineraries.
• Prepare comprehensive meeting agendas, materials, and presentations. Diligently take minutes and follow up on action items as required.
• Provide exceptional administrative support, including drafting correspondence, preparing reports, managing expenses, and maintaining accurate records.
• Assist with special projects as assigned, which may involve in-depth research, data analysis, and coordination with other team members.
• Maintain strict confidentiality and handle sensitive information with discretion and professionalism.

Qualifications:

• Proven experience as an executive assistant or similar role, preferably in a high pressure, fast-paced environment.
• Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• Strong interpersonal skills and the ability to communicate effectively with individuals at all levels.
• Mastery of the Microsoft Office Suite and its multifaceted applications. From crafting intricate spreadsheets in Excel to polished presentations in PowerPoint.
• High level of discretion and integrity, with the ability to handle confidential information appropriately.
• Flexibility and adaptability to changing priorities and work demands.

At AALTO, we offer an exceptional work environment that values your well-being and rewards your dedication. As part of our team, you'll experience the freedom of flexible working that enable you to achieve a healthy work-life balance. We believe in recognising your hard work and commitment, which is why we provide a fantastic bonus scheme that rewards your contributions. Additionally, we understand the importance of financial security and support your future with:

• Employer funded comprehensive private medical insurance plan which includes Medical, Dental and Vision coverage.
• Employer 401(k) contribution of up to 6%, dollar-for-dollar, and up to the IRS limit. The is with contributions vesting immediately. This is available after 3 months of employment.
• The company will reimburse for a life insurance policy with a death benefit of up to 3x salary but not greater than USD 750,000.
• Perkbox a comprehensive employee engagement platform. It provides perks, recognition, and well-being support.

AALTO is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status or pregnancy and maternity.

This role is being hired by AALTO HAPS US LLC

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Locations

Washington DC

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